Privacy Policy – Optimum Tech Workspace

Effective Date: November 13, 2026
Last Updated: November 13, 2026

1. Introduction

Optimum Tech (“we”, “our”, or “us”) respects your privacy and is committed to protecting the personal information of individuals who use the Optimum Tech Workspace mobile application (“App”).

This Privacy Policy explains how we collect, use, store, process, and protect your information when you access or use our application.

Optimum Tech Workspace is an internal workplace management and productivity application designed to help authorized employees and team members manage tasks, projects, meetings, attendance, approvals, and other workplace activities.

By using the App, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

Depending on how you use the App and the features enabled by your organization, we may collect the following categories of information:

2.1 Personal and Account Information

• Full name
• Work email address
• Employee identification details
• Profile information
• Department, designation, and assigned role
• Login credentials and authentication information

2.2 Task and Project Information

• Assigned tasks and project details
• Task deadlines and completion status
• Task extension and reassignment requests
• Rework requests and feedback
• Task comments and related attachments
• Time tracking records and activity logs

2.3 Meeting Information

• Meeting titles and schedules
• Meeting agendas
• Meeting notes
• Action items and follow-up activities
• Meeting participants and related information

2.4 Attendance Information

We may collect and process workplace attendance information, including:

• Employee check-in and check-out records
• Attendance dates and working hours
• Leave requests and their statuses
• Work-from-home requests
• Early departure requests
• Attendance-related records
• Estimated salary deductions based on attendance records and configured company policies

Please note that estimated salary deductions are informational calculations and may be subject to verification and final approval by authorized company personnel.

2.5 Voice Input Information

The App provides voice input functionality to help users create tasks, meetings, and projects.

When you use this feature, the App may access your device microphone to capture your voice input and process it into text or instructions.

Microphone access is used only when you activate the relevant voice input feature. Audio processing and retention depend on the technologies and service providers used to support this functionality.

2.6 Notifications and Device Information

We may collect certain technical information necessary to operate the App, including:

• Device type and operating system
• App version
• Device identifiers or push notification tokens
• Notification preferences
• Technical diagnostics and error information

This information helps us deliver notifications, maintain application functionality, and troubleshoot technical issues.

3. How We Use Your Information

We use collected information for legitimate workplace and operational purposes, including:

• Creating and managing employee accounts.
• Assigning and tracking tasks and projects.
• Monitoring task progress and working hours.
• Managing meetings, agendas, notes, and action items.
• Recording attendance and workplace requests.
• Processing leave, work-from-home, and early departure requests.
• Calculating estimated attendance-related deductions.
• Managing approvals and organizational workflows.
• Generating productivity and attendance reports.
• Enabling PDF and Excel report exports.
• Sending push notifications and important workplace updates.
• Providing voice-based task, meeting, and project creation.
• Improving application performance, reliability, and security.
• Investigating technical issues and preventing unauthorized access.

4. How We Share Your Information

We do not sell your personal information.

Your information may be accessible to authorized individuals and organizations where necessary to provide the App’s functionality.

This may include:

Your Employer or Organization: Authorized management, HR personnel, project managers, team leads, and administrators may access relevant employee information, attendance records, task progress, requests, and reports according to their assigned permissions.

Service Providers: We may use trusted third-party service providers for hosting, database management, authentication, push notifications, voice processing, and other technical services necessary to operate the App.

Legal and Regulatory Authorities: We may disclose information when required by applicable laws, regulations, court orders, or lawful government requests.

Business Transfers: Information may be transferred as part of a merger, acquisition, restructuring, or transfer of business assets, subject to applicable privacy requirements.

Third-party service providers are expected to handle information in accordance with their contractual obligations and applicable privacy laws.

5. Data Storage and Security

We take reasonable technical and organizational measures to protect information against unauthorized access, alteration, disclosure, loss, or misuse.

These measures may include:

• Secure authentication and access controls.
• Role-based permissions.
• Secure data transmission.
• Server and database security measures.
• Monitoring and maintenance of application infrastructure.
• Appropriate backup and recovery procedures.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

6. Data Retention

We retain personal and workplace information for as long as necessary to:

• Maintain employee accounts and application functionality.
• Support ongoing workplace operations.
• Maintain task, project, and attendance histories.
• Fulfill organizational recordkeeping requirements.
• Comply with applicable legal and regulatory obligations.
• Resolve disputes and enforce applicable agreements.

When information is no longer required, it may be deleted, anonymized, or securely disposed of, subject to applicable legal and organizational retention requirements.

7. User Rights and Data Requests

Depending on applicable privacy laws and your organization’s policies, you may have the right to:

• Request access to your personal information.
• Request correction of inaccurate information.
• Request deletion of eligible personal information.
• Raise concerns about the processing of your information.
• Request clarification regarding how your information is used.

Because this is an internal workplace application, some information may be maintained by your employer for legitimate business, HR, legal, or operational purposes.

For account-related or employment-record requests, you may need to contact your organization’s authorized administrator or HR department.

8. Permissions Used by the App

Depending on the features you use, the App may request access to certain device permissions.

Microphone: Used when you activate voice input to create tasks, meetings, or projects.

Notifications: Used to send push notifications about tasks, meetings, approvals, attendance, and other workplace updates.

The App does not require access to these features for purposes unrelated to their intended functionality.

9. Third-Party Services

The App may rely on third-party technologies and service providers to deliver certain functionalities.

These providers may process limited information as necessary to provide their services.

Their processing activities are governed by their respective privacy policies and contractual arrangements.

We encourage users to review the privacy policies of relevant third-party providers where applicable.

10. Children’s Privacy

Optimum Tech Workspace is intended for authorized employees and workplace users. It is not designed or directed toward children.

We do not knowingly collect personal information from children through the App.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our application features, business practices, technical infrastructure, or applicable legal requirements.

Any updates will be published on our official website or made available through the App.

The updated effective date will be displayed at the beginning of this document.

Continued use of the App following an update constitutes acknowledgment of the revised policy, subject to applicable legal requirements.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us.

Company: Optimum Tech
Website: https://theoptimumtech.com/
Head Office: 25-A, Batala Colony, People’s Colony No. 2, Faisalabad, Pakistan
Phone: +92 302 6650909
Privacy Contact Email: info@theoptimumtech.com